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Common source/destination setup pitfalls Migration projects cannot ignore the most basic setup details on the source and target systems. Both systems may also need to perform post-migration tasks. Source System Configuration Issues Email migration will fail without the correct information from the source system. A common problem is using an email alias instead of an SMTP address, which makes the original mailbox unrecognizable to the email migration tool. Another reason is that the administrator password expired during the migration. Some email migration tools use an account that has impersonation permissions for all user accounts and must also grant these permissions at source (or provide self-service tools to end users to start their own migration). Destination System Setup Incomplete Mailboxes can only be migrated to the destination system when they are ready to receive data. Sufficient licenses must be purchased for the target system to accommodate all users prior to migration. Also, a user must be configured on the target system, otherwise the mail will not have any inboxes to copy to. Post-Migration Surprise Mailbox Migration After migration, your target system may need to update the global address book, or user terminals may need to be optimized when accessing email through clients. Email migrations can also involve domain name transfers, processes that need to be handled before, during, and after the migration. These are just some of the tasks that need to be addressed to ensure a successful migration process. Steps for a successful email migration Reading this white paper is a great start: you are on the right track. Take a moment now to analyze your email migration goals and the details of what, how, and when to migrate your email. Take note of the information about the source and target systems, the number and size of mailboxes to be migrated, and the time period of the migration. Typical email details are: Conversion migration (one shot/big bang)? By far the easiest method is a direct email migration, copying all emails at once. An example of a switch migration is migrating all mailboxes for a weekend on Monday morning. Staggered migration? Phased migration supports bulk migration of mailboxes, allowing you to move large amounts of data in stages with minimal impact on productivity. Companies may choose to move some departments before others, or migrate old email in the weeks leading up to the final transition, at which point all remaining current email has been migrated. Existing file? Already archive with something like Google Vault or Office In-Place Archives? If so, do these need to be archived? If yes, is the destination another archive, inbox or hybrid? new file? Do you want to archive some or all of your existing email, and if so, do you want end users to be able to access them from their inboxes? Extras? Do you want to migrate other items such as contacts, calendars, delegations, tasks, journals, notes, rules and shared mailboxes? Related products and blogs: 1. EML to PST Converter 2. MBOX Converter 3. IMAP Emails Backup tool 4. Gmail Backup tool 5. MBOX to Office 365 6. EML to Office 365 7. Convert EML to PST 8. Convert MBOX to PST Free 9. Import PST to Gmail 10. Export Gmail to Outlook 11. Thunderbird to Office 365 12. Import Google Takeout to new Account 13. How do i Archive emails in AOL 14. Download Emails from yahoo to Computer
